Members Present:                    Staff Present:              Guests:

Bruce Bond                                                                 Bob Wenstrup            

John Hodsdon

Bonnie Ireland

Bob Vogler

 

The meeting was called to order at 7:10 pm by Bruce Bond.

 

Proposed Agenda:

• Approval of previous minutes
• Resolution of a quorum issue. Peter brought up a question about the committee's ability to vote on issues without a quorum. Since we have only had one formal resignation from the Committee, we technically have 15 members and six or seven in attendance is not a quorum. Therefore, we need to address the membership of individuals who have not attended a meeting in over a year. Not sure if the Committee has the authority to vote them off, but we can certainly make a recommendation to have the Selectmen vote them off. Either that or we need to redefine what is a quorum.
• Discussion on action items other than the septic inspection program.
• Discussion on septic system inspection program
• New Business    

The September 28, 2006 Meeting Minutes were accepted as modified.

 

Quorum discussion:

·         The concept of Voting members and Non-Voting members was discussed. It was felt that Voting members should have the requirement to attend a reasonable percentage of the meetings. A percentage of 50% was thought reasonable. Non-Voting members would have no requirement for meeting attendance; their participation is thought to be very valuable especially for topics where they have expertise. No decision was made on this.

·         The discussion of what would constitute as a WWAC quorum. It was felt the number should be an odd number and it was decided that 5 Voting Members would be appropriate for the WWAC. Additionally it was agreed an approval on any WWAC decision would be a simple majority of Voting members present. This was agreed unanimously by the Voting members present. Bruce will submit this decision to the Meredith Selectmen.

 

It was agreed that starting at the next meeting, the quorum of 5 Voting members would be used to conduct the meeting unless modified by the Meredith Selectmen. To this end, it is requested that all members send an e-mail to all members saying they would not be able to attend the next meeting. If there isn’t going to be a quorum present, it is a waste of time for members who plan to attend to drive all the way to the meeting only to find out that a quorum wasn’t obtained.

Action Item: All members – send an e-mail to all of the WWAC if you can’t make the meeting.

 

Bruce reported that the NHDES Watershed Conference originally scheduled to be held on 11/11/06 at DES in Concord has been rescheduled for 11/18/06 9:00am to 3:30pm. There is no charge to attend, but attendees need to register in advance. Bruce Bond, John Edgar and possibly Bonnie Ireland and Randy Eifert will be giving a 55 minute presentation regarding the Waukewan Watershed Management Plan at this session. Anyone on the WWAC is also welcome to attend.

 

The meeting with the New Hampton Planning Committee to discuss the proposal for a 2 acre Overlay District for the New Hampton area in the Waukewan Watershed has been rescheduled from 10/17/06 to 11/21/06 in the evening. Bruce will find out the exact time for this meeting.

 

Scheduled Waukewan Watershed Management Plan presentations:

      -     Joint meeting with the Town Planning Boards of Ashland, Center Harbor,        Holderness, Meredith & New Hampton – To be scheduled; John Edgar action to set up.

 

Schedule of WWAC meetings for the rest of 2006:

            10/26/06

            11/9/06

            11/30/06 (scheduled to avoid 11/23/06, Thanksgiving Day)

            12/14/06

            12/28/06

 

Next Meeting:             October 26, 2006 at 7:00pm - 9:00pm at the Meredith

                                    Town Hall Annex.

 

Meeting was adjourned at 8:58 pm.

 

Minutes submitted by Bob Vogler.