September 19,
2006
Town Hall
Annex
Chairman Flanders called the
meeting to order at 2000 hours..
Committee members
present:
Wayne Bredvik
Peter Brothers (Board of
Selectmen’s Representative)
Jason Cornelissen
Bob Flanders
Carol Granfield
David “Bud” Larrabee
Steve Nedeau
Chuck Palm
Dave Parker
Carl Smith
David Sticht
Karen Sticht
Members absent with
notice:
Ann Sprague (ex-offical)
ACCEPTANCE OF
MINUTES: A
motion was made and seconded to approve the minutes of the August 15, 2006
meeting. K. Sticht, requested that such minutes reflect the fact that
even though the conceptual plans or drawings show the future housing of an
ambulance, there is no intention to change the medical service provider. Palm agreed and additionally he had
previously discussed this with the owner of Stewarts so they had a “heads up” on
the thought process that was transpiring in developing the building
requirements. The motion to accept the minutes, with this change, passed
unanimously, with Bredvik abstaining due to not being present at that meeting.
A
motion was made and seconded to approve the minutes of September 5, 2006. Being no discussion, the motion passed
unanimously, with Bredvik, Larrabee and the Sticht's abstaining due to not being
present at that meeting.
COMMITTEE/CONSTRUCTION
PROCESS: Nedeau initiated a
discussion regarding test borings and why this process was delayed in light of
the Committee’s previous agreement that this was going to move forward. After discussion, it was agreed that
probably the most cost effective approach for this activity was to delay the
test borings. It is believed that
the soils in the area were of a decent quality (unlike both the police station
and the original site of the Community Center, which were both being sited on
filled land). There is undoubtly
ledge in the area; however, this is not a major obstacle and it would probably
be better to have a better idea what the footprint might look like so that the
borings can be done in locations requested by the architect and thereby avoid
the possibility of having two or more visits by the boring contractor; hence
hopefully not having to pay for more than one visit and multiple boring
reports. A motion was made D.
Sticht and seconded by K. Sticht to delay the test borings at this time as was
suggested. The motion passed
unanimously.
It
was agreed that the Level 1, asbestos and lead paint studies should proceed
currently as these results need to be factored into any construction
activity. It was agreed that
Granfield would obtain bids for this work and present the results at a future
Committee meeting.
Flanders asked the members
as to their input regarding the architectural RFP draft. Bredvik asked permission to discuss
briefly the steps that are often used in designing a building for construction
and why he had requested that the wording of the RFP to be changed
accordingly. The first step in the
architectural process is the design concept, this is where ideas are placed on
paper in the form of footprint layout – how the future building may be situated
on the site, etc. Next are the
preliminary designs, during this phase rough sketches of what a building may
look like is set forth. During this
stage, detail is limited so that as ideas evolve, changes can be easily made and
the future owners can get their ideas to the point where they can see what the
finished product may look like. The
next phase is the design development, this is the point where a construction
manager becomes involved, providing input to facilitate the development of
critical designs and helping make decisions as to alternative building
construction choices, etc. It is at
this point where some pretty solid pricing estimates can be developed and there
is still ample opportunity to make plan changes. Once all parties are in agreement, then
the detailed final construction plans can be prepared, which is the last step in
this process.
It was agreed that Bredvik would meet with Palm for the purpose of viewing the fire station and to review the final draft architectural RFP and this final draft will be sent to all members prior to posting it for solicitation.
Flanders suggested that the Committee members keep aware of possible locations for storing the fire apparatus, should the present site be deemed not to be adequate due to engineering or physical limitations being discovered during the architectural process.
OTHER: It was agreed that Palm should try to make arrangements with Alton as a possible station to visit based upon the feeling of the group that they have made a couple of modifications to their existing facilities and their experiences may be of value to the Committee. Since there was some travel time involved, it was suggested that for the next meeting (October 3rd), we would meet at the Annex at 1830 hours (6:30PM) in lieu of the regular start time.
ADJOUNMENT: Flanders, seeing that
there was no further business to be brought before the Committee, requested a
motion to adjourn. Motion was made,
seconded and passed unanimously.
Meeting was adjourned at 2135 hours.
Respectfully submitted, C.
Palm